A secretary at a bauxite mining company in Jamaica needs to quickly locate a contract from three years ago. Which feature of an electronic document management system would be MOST useful?

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Question

A secretary at a bauxite mining company in Jamaica needs to quickly locate a contract from three years ago. Which feature of an electronic document management system would be MOST useful?

Accepted Answer

Search and retrieval function — Award 1 mark for identifying that search and retrieval allows users to quickly locate documents using keywords, dates, or other metadata. C is incorrect — spell check is for editing documents. A is incorrect — print preview shows how documents will print. B is incorrect — mail merge creates multiple personalized documents.

Answer

Mail merge function

Answer

Spell check function

Answer

Print preview function

Answer

Search and retrieval function

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