A government ministry in Trinidad and Tobago is implementing a document management system. The IT manager recommends that all employees use the same folder structure and naming conventions. Which principle of document management does this BEST demonstrate?

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Question

A government ministry in Trinidad and Tobago is implementing a document management system. The IT manager recommends that all employees use the same folder structure and naming conventions. Which principle of document management does this BEST demonstrate?

Accepted Answer

Standardization — Award 1 mark for identifying that using consistent folder structures and naming conventions across an organization is standardization. D is incorrect — security refers to protecting documents from unauthorized access. B is incorrect — version control tracks document revisions. C is incorrect — backup refers to creating copies for disaster recovery.

Answer

Standardization

Answer

Document security

Answer

Data backup

Answer

Version control

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